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ASA Monitor® Information for Authors


The Editorial Board for the ASA MONITOR requests the cooperation of authors to submit articles that comply with the following guidelines. Any questions may be directed to the editor or the editorial staff (r.winkler@asahq.org or m.siewerth@asahq.org).

Deadline

The deadline for articles, photographs and author bio information is the first of the month, two months prior to the month of publication, e.g., the deadline for the March issue is January 1, for the April issue is February 1, etc.

Manuscripts must be submitted electronically to m.siewerth@asahq.org. Brief, concise articles are preferred. Feature articles should be between 1,000 and 1,500 words; all other articles should be 750 to 1,000 words. ASA has both PC-compatible and Macintosh-compatible capabilities for most word processing programs.


Photo to accompany article

Each author will be asked to submit a recent photograph. Clear color photographs are required. Photos should depict a head-and-shoulders portrait of the subject with an uncluttered background around the head; passport photos and photos downloaded from Web sites are unacceptable. Photo size must be at least 3” x 4” @ 300 DPI. The correct file should be 1 MB or larger in size. The preferred formats are TIF or JPG.

We can accept a digital photo scan, providing the resolution is a minimum of 3” x 4” @ 300 dpi. Size should be approximately 5” x 7” @ 300 DPI but no smaller than 3” x 4” @ 300 DPI. Do not crop the photo; please leave sufficient background image.

Monitor Portrait Specifications for Authors
Download Monitor Portrait Specifications for Authors


Bio (byline to accompany article)

Authors are also asked for a brief biographical profile, including current position/title, hospital/institution affiliation, current ASA involvements (committee memberships, committee chairs), and city and state of practice or residence. 

Copyright Transfer and Disclosure Agreement

A signed Copyright Transfer and Disclosure Agreement is required before publication of the article. Please review the conditions of publication and indicate your acceptance of the terms on the form.  If there is more than one author to the article, each author must sign a copy of this Agreement.

Social Media Post

We request that authors please provide a summary (280 characters) about their submitted article, to be incorporated into an ASA MONITOR social media post. Should the author have a Twitter handle, please provide this when submitting articles as well. 

Editorial Policies

Editorial Review: All articles, whether solicited or unsolicited, are subject to editorial review. All material will be reviewed by the editor, the editorial staff and/or the editorial board as needed. Articles will be edited to ensure clarity, good grammar, and appropriate language, and to conform to ASA MONITOR style, format and space restrictions. In addition, all articles will be run through iThenticate® to ensure there is no plagiarism.

Authorship: Accepted material becomes the copyrighted property of the ASA MONITOR and may not be republished or reprinted, in part or in whole, by the author or any other party without permission from the ASA MONITOR. Requests for reprints from the MONITOR by another publication is managed through the publisher, Wolters Kluwer.  Please contact reprintsolutions@wolterskluwer.com

ASA does not publish anonymous, non-attributable, previously published or commercially produced articles. With few exceptions, the articles contributed to the MONITOR are researched and prepared by physician members or staff of the Society. We request that there be no more than four authors per article. It is acceptable for a non-member to be a co-author as long as non-member authors do not exceed 50% of the total number of authors. 

An article submitted by an individual will carry the byline of that individual. An article prepared, reviewed and submitted by a committee will carry the byline of the chair of that committee. A committee chair may submit an article that is not necessarily based on committee review or consensus; in that instance, the author’s designation as chair of that committee may not be included in the byline.   

The views expressed in the MONITOR are those of the authors and do not necessarily represent or reflect the views, policies or actions of the American Society of Anesthesiologists.  

Disclosures: The MONITOR expects authors to disclose voluntarily any institutional or commercial affiliations or associations that might pose a conflict of interest in connection with the submitted material. All funding sources supporting the work should be acknowledged in a footnote and on the Copyright Transfer and Disclosure Agreement. Institutional or corporate affiliations of the authors that might constitute a conflict of interest should be brought to the attention of the editor.


Graphics, Tables and Figures

The MONITOR requests advance notification if the submission will include graphics (e.g., tables, illustrations, photographs, charts, graphs). Please do not embed graphics in the electronic manuscript; please submit as separate files. Please make sure you have proper permissions in place if you use outside figures, tables or graphics prior to submitting your manuscript.  

Illustrative material must be identified by its reference number in the text and must be accompanied by a short caption, legend or summary statement. Tables should be self-explanatory and should supplement, not duplicate the text. Photographs should be color and should also include a suitable caption. The size of most graphics can be reduced or enlarged during production. Any photos should be at least 4” x 6” @ 300 DPI.

Additional graphic photos are often needed for articles, especially features. Please provide some photo ideas or a general description of the kind of photo that would enhance your article.  We may not have a specific procedural photo on file, so any information that authors provide helps us locate the most appropriate stock image.    

Abbreviations: Define all abbreviations and acronyms except those that have been approved by the International System of Units for length, mass, time, electric current, temperature, luminous intensity and amount of substance. Do not create new abbreviations for drugs, procedures or substrates.

Drug Names and Endorsements: Use generic names for all drugs, products and commercial services whenever possible. If any product or brand name(s) must be included for accuracy or clarity, notify the editor or editorial staff.

References

References should be submitted with the article. References should be numbered in the order cited in the text; reference numbers in the text should be typed as superscripts. Bibliographical entries should be listed in alphabetical order by last name of the lead author. Authors are responsible for the accuracy and completeness of all references. Authors should follow guidelines as outlined in the AMA Manual of Style (Oxford University Press). Abbreviations of journal names must follow those in PubMed/Medline.


Example References:
JOURNAL
  • 1. Author IN, Author IN. Title title title title. J Title. year;volume(issue):page-page.
  • 2. Boutros AR, Lee C. Value of continuous monitoring of mixed venous blood oxygen saturation in the management of critically ill patients. Crit Care Med. 1986;14(2):132-134.
JOURNAL WITH SUPPLEMENT
  • 1. Author IN, Author IN. Title title title title. J Title. year;volume(suppl #):page-page.
  • 2. Coleman TG, Grander HJ, Guyton AC. Whole-body circulatory autoregulation and hypertension. Circ Res. 1971;8(suppl 2):76-87.
BOOK
  • 1. Author IN, Author IN. Editor IN, ed. Title Title Title: Title Title Title Title. Xth ed. Place: Publisher; year:page-page.
  • 2. Vanstrum GS, ed. Anesthesia in Emergency Medicine. Boston, MA: Little, Brown and Co; 1989:111-112.
BOOK CHAPTER
  • 1. Chapter Author IN. Chapter title. In: Editor IN, ed. Book Title. Place: Publisher; year:page-page.
  • 2. Winnie AP. Regional anesthesia for surgery on the extremities. In: Zauder HL, ed. Anesthesia for Orthopedic Surgery. Philadelphia, PA: FA Davis Co.; 1980:89-117.
WEBPAGE (samples)
  • 1. Author IN. Name of webpage. Name of entire website, end in “website” if nature of format is not clear. URL. Specific published date. Specific updated date. Specific date last accessed.
  • 2. ASA sends multi-society comment letter to FDA on safety and effectiveness of epidural steroid injections. American Society of Anesthesiologists website. https://www.asahq.org/For-Members/Advocacy/Washington-Alerts/ASA-Sends-Multisociety-Comment-Letter-to-FDA.aspx. Published November 11, 2019. Accessed November 12, 2019.


NOTE: From the July 2020 issue onwards, during the copyediting stage, ASA MONITOR will incorporate references within the text in an abbreviated format for a concise, news-oriented design. Lengthy website URLs will be replaced with shorter links.

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