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ASA Monitor® Information for Authors

 

The ASA Monitor Editorial Board requests the cooperation of authors to submit articles that comply with the following guidelines. Any questions may be directed to the editorial staff (asamonitor@asahq.org or j.austin@asahq.org). The ASA Monitor is not a peer-reviewed journal. However, all submitted articles are refereed by the members of the ASA Monitor editorial board.

Deadline

The deadline for articles, graphics, author elements is the first of the month, two months prior to the month of publication, e.g., the deadline for the March issue is January 1, and for the April issue it is February 1, etc.

Manuscripts must be submitted electronically to j.austin@asahq.org. Brief, concise articles are preferred. Feature articles should be between 1,000 and 1,500 words; all other articles should be up to 950 words. Due to space constraints, we ask authors to strive for a maximum of 950-words otherwise the editorial staff may need to copyedit the article. The word limit also takes into consideration one graphic or pull-quote within the article.

Photo (headshot to accompany article)

Each author will be asked to submit a recent photograph. Clear color photographs are required. Photos should depict a head-and-shoulders portrait of the subject with an uncluttered background around the head; passport photos and photos downloaded from websites cannot be used. Photo size must be at least 3” x 4” with a resolution of 300 dpi. The correct file should be 1 MB or larger in size. The preferred format is TIF or JPG.

We can accept a digital photo scan, providing the size is a minimum of 3” x 4” and the resolution is 300 dpi. Size should be approximately 5” x 7” with a resolution of 300 dpi but no smaller than 3” x 4” with a resolution of 300 dpi. Please do not crop the photo; please leave sufficient background in the image.

Monitor Portrait Specifications for Authors
Download Monitor Portrait Specifications for Authors

 

Bio (byline to accompany article)

Authors are also asked for a brief biographical profile, including current position/title, hospital/institution affiliation, current ASA involvements (committee memberships, committee chairs), and city and state of practice or residence. This information is collected in the Author Profile form which will be sent to you before the submission deadline.

Copyright Transfer and Disclosure Agreement

A Copyright Transfer and Disclosure Agreement is required before publication of the article. The Publications Coordinator will send an email with a link to Convey Global Disclosure system for an author to transfer copyright of his/her article to ASA and disclose any conflicts of interest. If there is more than one author of the article, each author must sign an agreement.

Social Media Post Summary

We request that authors please provide a summary (280 characters) of their submitted article to be incorporated into an ASA MONITOR social media post. If you have a Twitter handle, please provide this when submitting articles as well. 

Editorial Policies

Editorial Review: All articles, whether solicited or unsolicited, are subject to editorial review. All material will be reviewed by the editor, the editorial staff and/or the editorial board as needed. Articles will be edited to ensure clarity, good grammar, and appropriate language, and to conform to ASA MONITOR style, format and space restrictions. In addition, all articles will be run through iThenticate® to ensure there is no plagiarism.

Authorship: Accepted material becomes the copyrighted property of the ASA MONITOR and may not be republished or reprinted, in part or in whole, by the author or any other party without permission from the ASA MONITOR. Requests for reprints from the ASA MONITOR by another publication is managed through the publisher, Wolters Kluwer.  Please contact reprintsolutions@wolterskluwer.com

ASA does not publish anonymous, non-attributable, previously published, or commercially produced articles. With few exceptions, the articles contributed to the ASA MONITOR are researched and prepared by physician members or staff of the society. We request that there be no more than four authors per article.  

An article submitted by an individual will carry the byline of that individual. An article prepared, reviewed and submitted by a committee will carry the byline of the chair of that committee. A committee chair may submit an article that is not necessarily based on committee review or consensus; in that instance, the author’s designation as chair of that committee may not be included in the byline.   

The views expressed in the ASA MONITOR are those of the authors and do not necessarily represent or reflect the views, policies or actions of the American Society of Anesthesiologists.  

Disclosures: The ASA MONITOR expects authors to voluntarily disclose any institutional or commercial affiliations or associations that might pose a conflict of interest in connection with the submitted material. All funding sources supporting the work should be acknowledged in a footnote and on the Copyright Transfer and Disclosure Agreement. 

Graphics: The ASA MONITOR requests advance notification if the submission will include graphics (e.g., tables, illustrations, photographs, charts, and graphs, etc.). Please do not embed graphics in the electronic manuscript; instead, please submit them as separate files (PDF, JPG or EPS). Please make sure you have proper permissions in place if you use outside graphics prior to submitting your manuscript.  

Illustrative material must be identified by its reference number in the text and accompanied by a short caption, legend or summary statement. Tables should be self-explanatory and supplement, not duplicate the text. Photographs should be color and also include a suitable caption. The size of most graphics can be reduced or enlarged during production. Any photos should be at least 4” x 6” with a resolution of 300 dpi.

Additional photos are often needed for articles, especially features. Please provide some photo ideas or a general description of the kind of photo that would enhance your article.  We may not have a specific procedural photo on file, so any information that authors provide helps us locate the most appropriate stock image.    

Abbreviations: Define all abbreviations and acronyms except those that stand for a part of the International System of Units (length, mass, time, electric current, temperature, luminous intensity, and amount of substance). Do not create new abbreviations for drugs, procedures or substrates.

Drug Names and Endorsements: Use generic names for all drugs, products and commercial services whenever possible. If any product(s) or brand name(s) must be included for accuracy or clarity, notify the editor or editorial staff.

References

References should be submitted within the article. Microsoft Word’s internal reference manager is the preferred reference tool as this enables us to easily edit the article and references as needed. In Word, go to the ‘Reference’ tab and click ‘Insert Endnote’ where the in-text citation should appear. A superscript number will appear in the body of the article along with a corresponding numbered list at the bottom of the article. Read about how to create an endnote in word here.

Bibliographical entries should be listed in alphabetical order by last name of the lead author. Authors are responsible for the accuracy and completion of all references. Authors should follow guidelines as outlined in the AMA Manual of Style (Oxford University Press). Abbreviations of journal names must follow those in PubMed/Medline.


Example References:
JOURNAL
  • 1. Author IN, Author IN. Title title title title. J Title. year;volume(issue):page-page.
  • 2. Boutros AR, Lee C. Value of continuous monitoring of mixed venous blood oxygen saturation in the management of critically ill patients. Crit Care Med. 1986;14(2):132-134.
JOURNAL WITH SUPPLEMENT
  • 1. Author IN, Author IN. Title title title title. J Title. year;volume(suppl #):page-page.
  • 2. Coleman TG, Grander HJ, Guyton AC. Whole-body circulatory autoregulation and hypertension. Circ Res. 1971;8(suppl 2):76-87.
BOOK
  • 1. Author IN, Author IN. Editor IN, ed. Title Title Title: Title Title Title Title. Xth ed. Place: Publisher; year:page-page.
  • 2. Vanstrum GS, ed. Anesthesia in Emergency Medicine. Boston, MA: Little, Brown and Co; 1989:111-112.
BOOK CHAPTER
  • 1. Chapter Author IN. Chapter title. In: Editor IN, ed. Book Title. Place: Publisher; year:page-page.
  • 2. Winnie AP. Regional anesthesia for surgery on the extremities. In: Zauder HL, ed. Anesthesia for Orthopedic Surgery. Philadelphia, PA: FA Davis Co.; 1980:89-117.
WEBPAGE 
  • 1. Author IN. Name of webpage. Name of entire website, end in “website” if nature of format is not clear. URL. Specific published date. Specific updated date. Specific date last accessed.
  • 2. ASA sends multi-society comment letter to FDA on safety and effectiveness of epidural steroid injections. American Society of Anesthesiologists website. https://www.asahq.org/For-Members/Advocacy/Washington-Alerts/ASA-Sends-Multisociety-Comment-Letter-to-FDA.aspx. Published November 11, 2019. Accessed November 12, 2019.


NOTE: During the copyediting stage, the ASA MONITOR will incorporate references within the text in an abbreviated format for a concise, news-oriented design. Lengthy website URLs will be replaced with shorter links.

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